Site-Secure  Facility & Security Management Software

Lost & Found Module

The processing and tracking of lost and found items is becoming more and more of a challenge for the authorities responsible for this task. From sunglasses to laptops and camcorders, maintaining accurate records of these items can strain your resources. Site-Secure´s Lost and Found module was specifically designed to help record the details of these items, the locations at which they were found, held and if transferred to a central storage area, it´s location and the date and time of transfer. It is possible to record every detail of a found item, such as a wallet or a purse's contents, the name of the finder, it´s present custodian and its estimated value. Digital images of the items can be stored and identifying tags printed as well as receipts for the recipient´s signature, if the item is returned to its owner. If the article is claimed, the name, address and telephone number is recorded as well as the date of return. If the article is not claimed after a predefined period of time, it may be liquidated via an auction or donated to a charity. The record of disposal is also kept in the database.

Features

• Detailed description of found item contents
• Where, when and by whom found
• Print a storage identity tag
• Computer generated tracking number
• Print claimant’s receipt
• Record of storage location
• Record of the disposal method i.e. charity or auction
• Record of estimated values
• Record of date, name, address and telephone of claimant
• Store enlargeable digital image(s) of found items
• Record name, address and telephone number of finder

Image Viewer of found items

Extensive report capabilities

With the Site-Secure Report Builder, an almost infinite number of reports can be generated for data analysis and statistical reporting.

Also included are built-in “quick reports” such as:
• Number of items found by date
• Number of items by category
• Number of items returned to owner
• Number of items donated to charity
• Number of items sent to auction
• Number of items found per building
• Number of items valued above a predefined set of values and total value in inventory
• Total estimated value of items donated to charity
• Breakdown by charity