Site-Secure Facility & Security Management Software

  Personnel Information Managment Module

This module can serve as the main database for recording personal information on any individuals having dealings with the organization or its departments within. These individuals can be full-time or part-time employees, volunteers, contract employees, or visitors. It also allows for detailed information on access limitations, badge and/or key issuance, keys to be returned at the end of the day or upon termination of employment. It automatically maintains the “active or “inactive” status of all individuals based on employment or expiry dates of such things as security clearances etc. This module maintains a record of those authorized to issue badges, keys, as well as individuals with access to site-specific rooms. The information can be shared, via the intranet, with multiple locations on a “need to know” basis, with password protection in the database to limit access, e.g. keys or/and access cards may not be issued to persons not registered in the database. Identification pictures of all employees, contractors and in some cases visitors can be stored in the database. If Site-Secure is interfaced to an ODBC compliant access control system it can be possible to view the status, access privileges of card holders, to verify why their card may not work at a particular time or reader.

Personnel Information Management Features

• Can be the back bone to all Site-Secure modules
• Personal data can include height, weight, hair & eye color, DOB etc
• Pass identification numbers, home/work tel. numbers, office location
• License plate number, security clearance status including expiry dates
• E-Mail notification of pending expiry date.
• Parking privileges
• Sensitive areas to which a person can request access
• Areas to which that a person requires an escort
• Type of deposit required to receive badges or keys
• Personal photograph(s) can be attached to each file and shared on a “need to know” basis

Link to restricted access list

List of permanent and temporary keys issued to an employee

Extensive report capabilities

With the Site-Secure Report Builder, an almost infinite number of reports can be generated for data analysis and statistical reporting.

Also included are built-in “quick reports” such as:
• Full time employees by department
• Part time employees by department
• Contract employees, contractor name and contract number
• Volunteers by department
• Pending expiry dates for security clearance, badges, contract term, etc.
• Number of visitors per day, week and month
• Who has keys, how many and to which doors
• Parking control